Name The name of the society shall be
Genetics Society of Australia Inc".
The object of the Society is to promote the interests of the Science
of Genetics. The Society may be affiliated with other organisations.
1. (1) In these rules, except in so far as the context or subject-matter otherwise indicates or requires -
means the association of The Genetics Society of Australia Inc;
member" means a member of the Society who is not an office-bearer
of the Society, as referred to in rule 11;
person holding office under these rules as secretary of the Society;
no such person holds that office - the public officer of the Society;
general meeting" means a general meeting of the Society other than
the annual general meeting;
Act" means the Associations Incorporations Act, 1984 (N.S.W.);
Regulation" means the Associations Incorporation Regulation, 1985
these rules -
reference to a function includes a reference to a power, authority and
reference to the exercise of a function includes, where the function
is a duty, a reference to the performance of the duty.
provisions of the Interpretation Act, 1897, apply to and in respect
of these rules in the same manner as those provisions would so apply
if these rules were an instrument made under the Act.
persons actively interested in genetics shall be eligible for membership.
Society shall have the following categories of members:
rate members, to include members not in full time employment, overseas
and retired members, students and others, as determined by the committee;
members, being commercial enterprises;
life members, who shall be distinguished members elected to this status
by the annual general meeting from nominations made by the Committee.
for membership may be made in writing to the Secretary, Treasurer, or
Secretary for Sustaining Members of the Society, or to the Local Meeting
5. A person ceases to be a member of the Society if the person -
(b) resigns that membership in writing to either the Secretary or Treasurer; or
two (2) years in arrears in their subscriptions, although such persons
are eligible to rejoin the Society.
The Secretary and the Public Officer shall each maintain a register
of members of the Society specifying the name and address of each person
or company who is a member of the Society.
register of members shall be kept at the principal place of administration
of the Society and shall be open for inspection, free of charge, by
any member of the Society at any reasonable hour.
7. The annual subscription shall fall due on February 1 of each year. Ordinary members shall owe $30, reduced rate members $15 and sustaining members $200 or,
where some other amount is determined by the Committee and approved by the annual general meeting, that other amount. Honorary members are exempt from a subscription. New members shall owe the full year subscription regardless of the time of year they join.
shall be deemed to have resigned from the Society if they are two years
in arrears in their subscription, but shall be eligible to rejoin.
liability of a member of the association to contribute towards the payment
of the debts and liabilities of the association or the costs, charges
and expenses of the winding up of the Society is limited to the amount,
if any, unpaid by the member in respect of membership of the association
as required by rule 7.
committee shall not have the power to discipline members.
ETC., OF COMMITTEE
committee shall be called the committee of management of the Society
and, subject to the Act, the Regulation and these rules and to any resolution
passed by the Society in general meeting -
control and manage the affairs of the Society;
exercise all such functions as may be exercised by the Society other
than those functions that are required by these rules to be exercised
by a general meeting of members of the Society;
power to perform all such acts and do all such things as appear to the
committee to be necessary or desirable for the proper management of
the affairs of the Society.
Subject in the case of the first members of the committee to section
21 of the Act, the committee shall consist of -
(a) the office-bearers of the Society;
(b) the immediate past president; and
of whom shall be elected by an annual general meeting of the Society
pursuant to rule 12. The president, past president and president elect
shall have terms of two (2) years, while all other committee members
shall have terms of one (1) year.
office-bearers of the Society shall be -
(a) the president;
(b) the vice-president, who is the president elect;
(c) the secretary; and
offices of the Society shall be Honorary.
member of the committee shall, subject to these rules, hold office until
the conclusion of the annual general meeting at the end of his/her term,
but is eligible for re-election.
the event of a casual vacancy occurring in the membership of the committee,
the committee may appoint a member of the Society to fill the vacancy
and the member so appointed shall hold office, subject to these rules,
until the conclusion of the annual general meeting next following the
date of appointment, but is eligible for election.
Nominations of candidates for election as office-bearers of the Society
or as ordinary members of the committee -
be made in writing, signed by 1 member of the Society and by the nominee
be delivered to the secretary of the Society not less than 2 weeks before
the date set for the annual general meeting at which the election is
to take place.
committee of the Society shall also have the authority to nominate members
to positions on the incoming committee.
only one nomination is received for each vacancy, the persons nominated
shall be deemed to be elected.
more than one nomination is received for any vacant position, a ballot
shall be held.
ballot for the election of office-bearers and ordinary members of the
committee shall be conducted at the Annual General Meeting by the secretary
and shall take the form of a secret ballot.
financial member present at the Annual General Meeting may cast 1 vote
for each Officer position and 1 vote for each of up to 5 nominees for
Ordinary Membership of the Committee.
a vacancy occurs during the tenure of the committee, the committee shall
be empowered to appoint a member of the Society to fill the vacancy
until the next General Meeting.
It is the duty of the secretary to keep minutes of -
appointments of office-bearers and members of the committee;
names of members of the committee present at a committee meeting or
a general meeting;
proceedings at committee meetings and general meetings; and
maintain a register of the members of the Society.
of proceedings at a meeting shall be signed by the chairperson of the
meeting or by the chairperson of the next succeeding meeting. Minutes
of the Annual General Meeting shall be sent to all members of the Society
not less than 2 weeks before the next succeeding General Meeting.
It is the duty of the treasurer of the Society to ensure that -
books and accounts are kept showing the financial affairs of the Society
including full details of all receipts and expenditure connected with
the activities of the Society; and
all payments authorised by the Society are made.
Local Secretary shall be responsible to the Treasurer for any local
fund required for running a General Meeting.
cheques drawn upon the Society's accounts shall require 2 signatures,
either those of the Treasurer or the Treasurer's nominee and 1 other
member of the Society.
local secretary for the succeeding General Meeting shall be coopted
from among the members of the Society by the committee. The order of
procedure thereat will be decided by the President and the Local Secretary.
FOR SUSTAINING MEMBERS
of the ordinary members of the committee shall be designated Secretary
for Sustaining Members and shall be responsible for liaison and correspondence
with Sustaining members, especially in all matters concerning the privileges
consequent upon their membership, and for recruitment of new Sustaining
member of the Society shall be appointed honorary auditor at the Annual
General Meeting and shall inspect the Society's books after June 30th
The committee shall meet at least once in each period of 12 months at
such place and time as the committee may determine.
meetings of the committee may be convened by any member of the committee.
or written notice of a meeting of the committee shall be given by the
secretary to each member of the committee at least 48 hours (or such
other period as may be unanimously agreed upon by the members of the
committee) before the time appointed for the holding of the meeting.
of a meeting given under clause (3) shall specify the general nature
of the business to be transacted at the meeting and no other business
than that business shall be transacted at the meeting except business
which the committee members present at the meeting unanimously agree
to treat as urgent business.
3 members of the committee constitute a quorum for the transaction of
the business of a meeting of the committee.
business shall be transacted by the committee unless a quorum is present
and if within an hour of the time appointed for the meeting a quorum
is not present the meeting shall be dissolved.
Questions arising at a meeting of the committee shall be determined
by a majority of the votes of members of the committee present at the
member present at a meeting of the committee is entitled to one vote
but, in the event of an equality of votes on any question, the person
presiding may exercise a second or casting vote.
to rule 18(5), the committee may act notwithstanding any vacancy on
act or thing done or suffered, or purporting to have been done or suffered,
by the committee is valid and effectual notwithstanding any defect that
may afterwards be discovered in the appointment or qualification of
any member of the committee.
GENERAL MEETINGS - HOLDING OF
With the exception of the first annual general meeting of the Society,
the Society shall, hold general meetings at intervals of not less than
9 months nor greater than 18 months.
Society shall hold its first annual general meeting
the period of 18 months after its incorporation under the Act; and
the period of 2 months after the expiration of the first financial year
of the Society.
(1) and (2) have effect subject to any extension or permission granted
by the Commission under section 26(3) of the Act.
GENERAL MEETINGS - CALLING OF AND BUSINESS AT
The annual general meeting of the Society shall, subject to the Act
and rule 20, be convened on such date and at such place and time as
the preceding annual general meeting thinks fit.
addition to any other business which may be transacted at an annual
general meeting, the business of an annual general meeting shall be:
hold a meeting for the presentation of scientific papers;
confirm the minutes of the last preceding annual general meeting;
hold a business meeting which shall include the Secretary's report,
the Treasurer's report, and the Secretary for Sustaining Members' report;
the date and place of the next annual general meeting;
elect office-bearers of the Society and ordinary members of the committee;
conduct any other business proposed by the committee or by any member
who has given 14 days notice to the secretary; and
receive and consider the statement which is required to be submitted
to members pursuant to section 26(6) of the Act.
annual general meeting shall be specified as such in the notice convening
GENERAL MEETINGS - CALLING OF
The committee may, whenever it thinks fit, convene a special general
meeting of the Society.
committee shall, on the requistion in writing of not less than 5 per
cent of the total number of members, convene a special general meeting
of the Society.
requisition of members for a special general meeting-
state the purpose or purposes of the meeting;
be signed by the members making the requisitions;
be lodged with the secretary; and
consist of several documents in a similar form, each signed by one or
more of the members making the requisition.
the committee fails to convene a special general meeting to be held
within 1 month after the date on which a requisition of members for
the meeting is lodged with the secretary, any one or more of the members
who made the requisition may convene a special general meeting to be
held not later than 3 months after that date.
special general meeting convened by a member or members referred to
in clause (4) shall be convened as nearly as is practicable in the same
manner as general meetings are convened by the committee.
Except where the nature of the business proposed to be dealt with at
a general meeting requires a special resolution of the Society, the
secretary shall, at least 14 days before the date fixed for the holding
of the general meeting, cause to be sent by prepaid post to each member
at the member's address appearing in the register of members, a notice
specifying the place, date and time of the meeting and the nature of
the business proposed to be transacted.
the nature of the business proposed to be dealt with at a general meeting
requires a special resolution of the Society, the secretary shall, at
least 21 days before the date fixed for the holding of the general meeting,
cause notice to be sent to each member in the manner provided in clause
(1) specifying, in addition to the matter required under clause (1),
the intention to propose the resolution as a special resolution.
business other than that specified in the notice convening a general
meeting shall be transacted at the meeting except, in the case of an
annual general meeting, business which may be transacted pursuant to
rule 21 (2).
member desiring to bring any business before a general meeting may give
notice in writing of that business to the secretary who shall include
that business in the next notice calling a general meeting given after
receipt of the notice from the member.
No item of business shall be transacted at a general meeting unless
a quorum of members entitled under these rules to vote is present during
the time the meeting is considering that item.
members present in person (being members entitled under these rules
to vote at a general meeting) constitute a quorum for the transaction
of the business of a general meeting.
within half an hour after the appointed time for the commencement of
a general meeting a quorum is not present, the meeting if convened upon
the requisition of members shall be dissolved and in any other case
shall stand adjourned to the following day at the same time and (unless
another place is specified at the time of adjournment by the person
presiding at the meeting) at the same place.
at the ajourned meeting a quorum is not present within half an hour
after the time appointed for the commencement of the meeting, the members
present (being not less than three) shall constitute a quorum.
The president or, in the president's absence, the vice- president, shall
preside as chairperson at each general meeting of the Society.
the president and the vice-president are absent from a general meeting
or unwilling to act, the members present shall elect one of their number
to preside as chairperson at the meeting.
The chairperson of a general meeting at which a quorum is present may,
with the consent of the majority of members present at the meeting,
adjourn the meeting from time to time and place to place, but no business
shall be transacted at an adjourned meeting other than the business
left unfinished at the meeting at which the adjournment took place.
a general meeting is adjourned for 14 days or more, the secretary shall
give written or oral notice of the adjourned meeting to each member
of the Society stating the place, date and time of the meeting and the
nature of the business to be transacted at the meeting.
as provided in clauses (1) and (2), notice of an adjournment of a general
meeting or of the business to be transacted at an adjourned meeting
is not required to be given.
A question arising at a general meeting of the Society shall be determined
on a show of hands and, unless before or on the declaration of the show
of hands a poll is demanded, a declaration by the chairperson that a
resolution has, on a show of hands, been carried or carried unamimously
or carried by a particular majority or lost, or an entry to that effect
in the minute book of the Society, is evidence of the fact without proof
of the number or proportion of the votes recorded in favour of or against
a general meeting of the Society, a poll may be demanded by the chairperson
or by not less than 3 members present in person or by proxy at the meeting.
a poll is demanded at a general meeting, the poll shall be taken -
in the case of a poll which relates to the election of the chairperson
of the meeting or to the question of an adjournment; or
any other case, in such manner and at such time before the close of
the meeting as the chairperson directs, and the resolution of the poll
on the matter shall be deemed to be the resolution of the meeting on
28. A resolution of the Society is a special resolution if -
is passed by a majority which comprises not less than three quarters
of such members of the Society as, being entitled under these rules
so to do, vote in person or by proxy at a general meeting of which not
less than 21 days' written notice specifying the intention to propose
the resolution as a special resolution was given in accordance with
these rules; or
it is made to appear to the Commission that it is not possible or practicable
for the resolution to be passed in the manner specified in paragraph
(a) - the resolution is passed in a manner specified by the Commission.
Upon any question arising at a general meeting of the Society a member
has only one vote.
votes shall be given personally or by proxy but no member may hold more
than 5 proxies.
the case of an equality of votes on a question at a general meeting,
the chairperson of the meeting is entitled to exercise a second or casting
member or proxy is not entitled to vote at any general meeting of the
Society unless all money due and payable by the member or proxy to the
Society has been paid, other than the amount of the annual subscription
payable in respect of the then current year.
Each member shall be entitled to appoint another member proxy by notice
given to the secretary no later than 24 hours before the time of the
meeting in respect of which the proxy is appointed.
notice appointing the proxy shall be in the form set out in Appendix
1 to these rules.
The Society shall effect and maintain insurance pursuant to section
44 of the Act.
addition to the insurance required under clause (1), the Society may
effect and maintain other insurance.
The funds of the Society shall be derived from annual subscriptions
of members, donations and, subject to any resolution passed by the Society
in general meeting, such other sources as the committee determines.
money received by the Society shall be deposited as soon as practicable
and without deduction to the credit of the Society's bank account.
Society shall, as soon as practicable after receiving any money, issue
an appropriate receipt if required.
Subject to any resolution passed by the Society in general meeting,
the funds of the Society shall be used in pursuance of the objects of
the Society in such manners as the committee determines.
cheques, draft, bills of exchange, promissory notes and other negotiable
instruments shall be signed by 2 members of the Society, being the Treasurer
or the Treasurer's nominated member and one other member of the Society,
being members authorised to do so by the committee.
OF OBJECTS AND RULES
statement of objects and these rules may be altered, rescinded or added
to only by a special resolution of the Society.
OF BOOKS, ETC.
as otherwise provided by these rules, the public officer shall keep
in his or her custody or under his or her control all records, books
and other documents relating to the Society.
OF BOOKS, ETC.
records, books and other documents of the Society shall be open to inspection,
free of charge, by a member of the Society at any reasonable hour.
For the purpose of these rules, a notice may be served by or on behalf
of the Society upon any member either personally or by sending it by
post to the member at the member's address shown in the register of
a document is sent to a person by properly addressing, prepaying and
posting to the person a letter containing the document, the document
shall, unless the contrary is proved, be deemed for the purposes of
these rules to have been served on the person at the time at which the
letter would have been delivered in the ordinary course of post.
UP OF THE SOCIETY
the event of the winding up of the Society all surplus property and
funds shall be given to the Australian Academy of Science to use to
promote the science of Genetics, in any manner which the Academy sees
of Appointment of Proxy
being a member of The Genetics Society of Australia Inc
hereby appoint ..........................................
(full name of proxy)
a member of The Genetics Society of Australia Inc, as my proxy to vote
for me on my behalf at the general meeting of the association (annual
general meeting or special general meeting, as the case may be) to be
held on the ............. day of ............ 19.... and at any adjournment
of that meeting.
* My proxy is authorised to vote in favour/against (delete as appropriate) the resolution (insert details).
* To be inserted if desired.
Signature of member appointing proxy.
NOTE: A proxy vote may not be given to a person who is not a member of the association.